///Birth Certificates Frequently Asked Questions

Birth Certificates Frequently Asked Questions

Topics

  • General Information
  • Online Ordering
  • Ordering in Person
  • Ordering by Mail
  • Changes to a Birth Certificate
I completed the paperwork at the hospital. Why haven’t I received my child’s birth certificate yet?2018-08-30T07:51:43-07:00

The paperwork you filled out at the hospital is only used to file a record of birth with the State of Nevada.

Birth certificates can be requested at the health district in person, by mail or online. Visit the Birth Certificates webpage for more details.

Who can order a birth certificate?2018-08-30T07:53:06-07:00

Applicant must be the person listed on the record, parents listed on the record, or have a direct and tangible interest in the matter of record. Applicants must be able to show proof of relationship and/or supporting legal documents.

Pursuant to NAC 440.070 section 2 direct and tangible interest is defined as:

  • As used in NRS 440.650, a “direct and tangible interest” means a:
    • Direct relationship by blood or marriage to the person named on the certificate;
    • Legal relationship to the person named on the certificate; or
    • Requirement imposed by law or otherwise to facilitate legal process.
How do I request a birth certificate for my adoptive child?2018-08-30T07:54:10-07:00

The Nevada State Health Division’s Office of Vital Statistics external link is tasked with processing all changes to birth certificates.

Mail an original certified court order, the completed, signed and notarized Report of Adoption external link PDF and the $40 fee to the Nevada State Office of Vital Records, 4150 Technology Way, Suite 104, Carson City, NV 89706. The fee includes a certified copy of the amended or new certificate.

Once the changes have been made, the certificate will be available at the Southern Nevada Health District for future requests.

Do you have overnight service?2018-08-30T07:55:15-07:00

No, the health district does not offer overnight service. However, overnight service is available when ordering a birth certificate with VitalChek Network, Inc. at www.NevadaBirthRecord.com. An additional fee is charged by VitalChek for using this service and all major credit cards are accepted.

Why didn’t I have the option to pay for my online birth certificate order?2018-08-30T08:01:46-07:00

Payment is requested once we have confirmed you are a qualified applicant and that the birth certificate is registered with the State of Nevada.

What type of identification do you require to order a birth certificate online?2018-08-30T08:02:54-07:00

You must upload valid photo identification with the online application.

Acceptable Identification

If you do not have or cannot upload valid photo identification with your online application, you may order a birth certificate in person or by mail.

If I order my child’s birth certificate online can I use someone else’s credit card?2018-08-30T08:03:56-07:00

Yes, however you will still need to provide identification for yourself. Payment for the online order is not requested until we have confirmed that we have the birth certificate and that requestor is a qualified applicant.

I don’t know the answer to all the questions on the online application. What do I do?2018-08-30T08:04:26-07:00

All fields must be answered. If you cannot complete the form, you may apply for the birth certificate in person.

I ordered a birth certificate online. When can I expect to receive it in the mail?2018-08-30T08:05:01-07:00

Birth certificates are usually processed within two business days of receiving your order. Once the order is processed you will receive an email requesting payment.

Once payment is received the birth certificate will be printed and sent to you via standard mail. If you have not received the certificate within 10 days of paying for your order, call (702) 759-1010 to check on the status.

What happens if I order a birth certificate online, and the certificate is not yet registered?2018-08-30T08:05:48-07:00

Newborn birth certificates are typically registered within two-three weeks after birth. Call (702) 759-1010 to check the status of a newborn’s birth certificate before placing your order.

Orders for unregistered birth certificates will not be processed until the certificate is registered. If you have not received the certificate within 30 days of placing your order, call (702) 759-1010 to check on the status.

What type of identification do you require to order a birth certificate in person?2018-08-30T08:06:36-07:00

A person must show valid identification, or be able to provide some proof of who they are.

Acceptable Identification
Who is Eligible and Proof Required?

If you have questions regarding acceptable identification, call (702) 759-1010.

What methods of payments are accepted when ordering a certificate in person?2018-08-30T08:07:25-07:00

Cash, debit, Visa, MasterCard, American Express, Discover, money order, cashier’s checks, and business checks are accepted.

Money orders, cashier’s checks and business checks should be made payable to SNHD.

Personal checks are not accepted.

If I request a birth certificate in person, can I get the certificate the same day?2018-08-30T08:08:18-07:00

A registered birth certificate that is requested by a qualified walk in applicant can be purchased and received the same day. Note: Newborn birth certificates are typically registered within two-three weeks after birth. Call (702) 759-1010 to check the status of a newborn’s birth certificate before coming in.

Birth certificates are available at the main facility at 280 S Decatur Blvd. Visit the Birth Certificates webpage for more details.

What happens if I order a birth certificate by mail, and the certificate is not yet registered?2018-08-30T08:09:13-07:00

Newborn birth certificates are typically registered within two-three weeks after birth. Call (702) 759-1010 to check the status of a newborn’s birth certificate before placing your order.

Orders for unregistered birth certificates will not be processed until the certificate is registered. If you have not received the certificate within 30 days of placing your order, call (702) 759-1010 to check on the status.

What methods of payments are accepted when ordering a certificate by mail?2018-08-30T08:10:38-07:00

We accept money orders, cashier checks, and business checks for applications received by mail. Money orders and cashier checks should be payable to SNHD.

Personal checks, cash and credit cards are not accepted for mail orders.

What type of identification do you require to order a birth certificate by mail?2018-08-30T08:11:21-07:00

You must submit a clear copy of valid photo identification with the application.

Acceptable Identification

How do I change the birth name on my child’s birth certificate?2018-08-30T08:12:54-07:00

The Nevada State Health Division’s Office of Vital Statistics  is tasked with processing all changes to birth certificates.

    1. If the father’s name is listed on the birth certificate, the birth name can only be changed with a court order.
    2. If the father’s name is not listed and you want to add him, you can complete a Declaration of Paternity {which can be obtained and witnessed by a Vital Statistics Registrar at 280 S. Decatur for a fee of $10.00}. This process requires signatures of both parents in front of a hospital birth clerk, Vital Statistics Registrar or State Registrar.
    3. A Declaration of Paternity allows you a one-time opportunity to change the child’s surname to the father’s last name only.
    4. If the father’s name is not listed on the birth certificate and you do not want to add the father’s name, the birth name can only be changed with a court order.
    5. If you are unable to come in person to sign a Declaration of Paternity then a court order is required.
How do I add the father to my child’s birth certificate?2018-08-30T08:14:39-07:00

Declaration of Paternity forms are protected forms not available to the public and may only be issued by a birth facility immediately following birth, the State Office of Vital Statistics and its designees . This is to ensure that all parties are provided written and oral/audio information regarding rights and responsibilities.

SNHD is a designated agency.

As a designated agency SNHD must:

    • Determine that the use of the Declaration of Paternity is appropriate
    • Ensure the child was born in Clark County, Nevada and is under the age of 18 years
    • Obtain valid identification from all signatories
    • Provide written and oral/audio information concerning paternity
    • Assist signatories in the completion of the Declaration of Paternity
    • Review the legal rights and responsibilities

Declaration of Paternity: Vital Statistics will witness Declaration of Paternity documents Monday- Friday from 8:00-3:00pm.

There are 3 ways to establish paternity of a child:

    • Presumption by marriage
    • Voluntary Acknowledgement, or
    • Court order

A Declaration of Paternity form must only be used by the biological mother and the biological father. Any other use could subject the signatories to penalties of perjury and/or other criminal penalties. When completed the accepted Declaration of Paternity has the same effect as a court order establishing paternity.

Declaration of Paternity forms witnessed by a designated agency is not conclusive proof of a complete and successful voluntary acknowledgement of paternity. Many times the documents are started, but not successfully completed.

Legal authority for the voluntary acknowledgement of paternity procedure and the Paternity form is found in:

    • United States Code
      • Title 42, Chapter 7, Subchapter IV, Part D, Section 666
      • 42 USC 666 (a)(5) (C)
    • Code of Federal Regulations
      • Title 45, Subtitle B, Chapter III, Part 302
      • 45 CFR 302.70 (a)(5)(iii)
    • Nevada Revised Statutes
      • Chapter 440, Section 283

 

How do I get an error fixed on a birth certificate?2019-05-14T08:41:46-07:00

The Nevada State Health Division’s Office of Vital Statistics is tasked with processing all changes to birth certificates.

Complete an Affidavits for Correction of a Record PDF to correct a birth certificate. One of the witnesses on the affidavit must be the person whose birth is registered on the certificate or his/her parent, legal guardian, or the medical records clerk of the hospital where the birth occurred.

Read the detailed instructions that accompany the form to prevent delays. Mail the $40 fee and the completed, signed and notarized form to the Nevada State Office of Vital Records, 4150 Technology Way, Suite 104, Carson City, NV 89706. The fee includes a certified copy of the amended or new certificate.

Contact the Nevada State Health Division’s Office of Vital Statistics at (775) 684-4242 for more information.

What is the charge to change information on a birth certificate?2018-08-30T08:16:32-07:00

The Nevada State Health Division’s Office of Vital Statistics is tasked with processing all changes to birth certificates. The fee to amend a birth certificate is $40 and includes one copy of the corrected certificate. Visit the Office of Vital Statistics external link for more information.

Contact Information

Phone: (702) 759-1010

Updated on:  September 26, 2018

2018-09-26T09:16:49-07:00